Community Center Room Rentals

• Am I allowed to arrive early to decorate?

  Any set up or tear down time should be included in the time you have reserved.

• Am I allowed to decorate the room I have rented?

  Yes. However, decorations should not cause damage to the space and should be removed at the end of your event.

  Check out the Community Center Room Rentals page to view a complete list of rooms available.

• Am I allowed to play music at my event?

  Yes, as long as the music does not cause a disruption to other facility patrons.

  Check out the Community Center Room Rentals page to view a complete list of rooms available.

• Am I allowed to serve alcohol at my event?

  No, alcohol is not allowed in the Community Center.

• Are outlets available in all of the rooms?

  Yes, electrical service is available in all of the Community Center room rentals. However, the use of heating devices such as crock-pots or coffee makers is not allowed.

  Check out the Community Center Room Rentals page to view a complete list of rooms available.

• Are there any restrictions regarding candles at birthday celebrations?

  Small birthday or celebration candles may be used for a short period of time at celebrations. Open flames or burners are not allowed.

  Check out the Community Center Room Rentals page to view a complete list of rooms available.

• Can I rent the Prairie Play Zone?

  You can pay to utilize the space for your gathering on a 30-minute basis or individually pay for participants to use the play structure.

  Check out the Prairie Play Zone page to learn more.

• Can I tour the room before making a decision?

  Yes, stop by anytime the facility is open to see the spaces.

  An individualized tour may be scheduled during regular hours by calling the Facility Coordinator at 952-949-8333.

  Check out the Community Center Room Rentals page to view a complete list of rooms available.

• How are the rooms arranged?

  The room is arranged according to your specifications. Facility team members will set up the tables and chairs prior to the start of your event.

  Check out the Community Center Room Rentals page to view a complete list of rooms available.

• How do I access my room rental the day of the event?

  Check-in at the Community Center front desk on the day of your rental. At that time, a team member will provide you with a key for the space in exchange for a set of car keys.

  Prior to the date of your rental, contact the Facility Coordinator at 952-949-8333 with any questions.

  Check out the Community Center Room Rentals page to view a complete list of rooms available.

• How do I secure a Community Center room reservation?

  After you've located the room you would like to rent on the Community Center Room Rentals page, and after you've filled out the "Contact Us" form for that particular room, you will be contacted.

  Full payment is required to secure the reservation. Reservations are taken on a first-come, first-served basis for the current year.

• What are the room rental restrictions, set up times and clean up requirements?

  Any set-up and/or tear down should be done during the hours you have reserved the space. A good rule of thumb is to rent at least a half hour on either side of your event. The space should be “broom clean” when you are ready to depart, which means tables are wiped down, all trash is in the bins and decorations and tape are removed.

  An additional fee may be assessed if Community Center staff is required to go above and beyond normal cleaning responsibilities.

  Check out the Community Center Room Rentals page to view a complete list of rooms available.

• What is included with my room rental?

  The rental fee includes the use of the space, tables and chairs.

  Any decorations, paper products or table cloths that you would like to use for your event should be brought in separately.

  Check out the Community Center Room Rentals page to view a complete list of rooms available.

• What is the Community Center room rental cancellation policy?

  If a cancellation is made at least 30 days prior to the event, a full refund will be given, minus one hour of the rental fee. Requests received less than 30 days prior to the event are not eligible for a refund. All cancellation requests must be submitted via email to the Recreation Facilities Coordinator.

  Check out the Community Center Room Rentals page to view a complete list of rooms available.

• What size are the tables that are included with my room rental?

  There are a variety of table sizes available, depending which room is rented.

  Check the description for each room at edenprairie.org/EPCCRentals.

• Where can I find an item that I lost in an Eden Prairie City park or at the Eden Prairie Community Center?

  If you have left or lost something in one of our parks, park buildings or shelters please contact the Community Center at 952-949-8470.

  Items found in City parks or at the Community Center will be kept at the Community Center for 30 days. After 30 days, items will be donated to the PROP Shop in Eden Prairie. Items such as keys, wallets, phones, laptops or other electronic devices, sports equipment, jewelry and other items that appear valuable will be sent to the Police Department after 90 days.